PMC Housekeeping – User Guide (Department User) Weekly Checklist Monitoring System  ·  WebFocus Solutions, Inc.  ·  July 2025
About this guide: This guide covers everything a Department User needs to operate the PMC Housekeeping Checklist Monitoring System — including signing in, managing your account, navigating the dashboard, and submitting weekly inspection checklists on time or late.
CH 1 Getting Started
What is the PMC Housekeeping system?

The PMC Housekeeping Checklist Monitoring System is a fully electronic platform for managing weekly housekeeping inspection checklists. It allows department users to submit, track, and review checklist status across the current and previous weeks, and forwards submissions to the Workflow System (WFS) for manager approval.

How do I sign in to the Housekeeping Portal?
Sign-in page of the Housekeeping Checklist Monitoring System

Sign-in page of the Housekeeping Checklist Monitoring System

  1. Open the Housekeeping Portal URL in your browser.
  2. Enter your Email and Password.
  3. Click Continue to log in.
Entering credentials and clicking Continue

Entering credentials and clicking Continue

I forgot my password. How do I reset it?
  1. On the Sign-in page, click Forgot Password?
  2. Enter your email and click Continue.
Forgot Password page — enter your email and click Continue

Forgot Password page — enter your email and click Continue

  1. Check your inbox for a Reset Your Password email from PMC House Keeping.
  2. Click Reset Password in the email (link expires in 60 minutes).
  3. Enter and confirm your new password (min. 8 characters), then click Reset Password.
Reset Password email and the password reset form

Reset Password email and the password reset form

How do I change my password while logged in?
  1. Click the Account button (top-right corner).
  2. Select Profile.
  3. Fill in Old Password, New Password, and Confirm New Password.
  4. Click Update Password.
Change Password section under Account > Profile

Change Password section under Account > Profile

Important: You will be automatically logged out and must sign in again with the new password.
How do I log out of the portal?
  1. Click the Account button (top-right corner).
  2. Click Log out.
Account menu showing the Log out option

Account menu showing the Log out option

CH 2 Dashboard
What does the Dashboard show?

The Dashboard is the main landing page after sign-in. It is divided into three sections:

  • Notifications — Alerts for pending submissions and the current week count.
  • Checklist Submission (Last 10 Weeks) — A color-coded calendar chart for the last 10 weeks.
  • Checklist for Week # — A table listing all submissible checklist items with status and action buttons.
Dashboard overview showing all three sections

Dashboard overview showing all three sections

Only the Admin Role can view all department data in the admin portal.
What do the colors on the 10-week calendar chart mean?
Dashboard calendar chart with color legend

Dashboard calendar chart with color legend

  • GreenOn-time submission
  • Yellow / OrangeLate submission
  • RedNo submission
CH 3 Weekly Checklists
How do I navigate to a specific week's checklists?
Weekly Checklists page with the 10-week calendar chart

Weekly Checklists page with the 10-week calendar chart

  1. Click Weekly Checklists in the menu.
  2. In the Checklist Submission (Last 10 Weeks) chart, click a week number.
Clicking a week number in the chart

Clicking a week number in the chart

  1. The Checklist for Week # table loads for that week.
Checklist table after selecting a week

Checklist table after selecting a week

How do I print a checklist?
  1. Navigate to the desired week.
  2. Click the Print icon (🖨) in the Actions column.
  3. A new tab opens with a PDF preview. Click Print or download.
Print icon in the Actions column and the PDF preview

Print icon in the Actions column and the PDF preview

How do I view the full details of a checklist item?
  1. Click the View icon (eye) in the Actions column.
View icon in the Actions column

View icon in the Actions column

  1. The Checklist Details page shows Date, Time, Inspected By, Location, Remarks, and all inspection results.
Checklist Details page with full inspection data

Checklist Details page with full inspection data

How do I fill in and submit a checklist item?
  1. Click the Edit icon (pencil) in the Actions column.
  2. Select Yes, No, or N/A per row. Selecting No reveals a Remarks field.
Edit icon and the Edit Inspection Checklist form

Edit icon and the Edit Inspection Checklist form

  1. Optionally upload images as proof per section.
  2. Enter a final Remark and click Update.
Image upload and final Remarks with Update button

Image upload and final Remarks with Update button

Status changes to On-Time Submission after saving.
How do I submit a checklist to WFS for approval?
  1. Click the Submit button in the Actions column.
  2. Click Yes, Submit It! in the confirmation pop-up.
Submit button and WFS confirmation pop-up

Submit button and WFS confirmation pop-up

How do I view the WFS approval history of a checklist?
  1. Click the WFS History button in the Actions column.
  2. A pop-up displays the full log: stage, date/time, who acted, and remarks.
WFS History pop-up showing Submitted and Fully Approved stages

WFS History pop-up showing Submitted and Fully Approved stages

CH 4 Submit Checklist for Previous Week
What is the "Submit Checklist for Previous Week" module?

This module allows you to submit missed checklists from the prior week. All submissions made here are marked as late.

Previous Week module showing Late Submission and No Submission statuses

Previous Week module showing Late Submission and No Submission statuses

  • Late Submission — Submitted after the deadline.
  • No Submission — Not yet submitted.
How do I print or view a previous week checklist?
  • Click the Print icon to open a PDF preview in a new tab.
  • Click the View icon to open the full Checklist Details page.
Print icon and PDF preview for a previous week checklist

Print icon and PDF preview for a previous week checklist

Checklist Details page for a previous week item

Checklist Details page for a previous week item

How do I submit a late checklist for the previous week?
  1. Click the Edit icon next to a No Submission item.
  2. A Late Submission! warning appears — click Got It to proceed.
Edit icon and the Late Submission warning pop-up

Edit icon and the Late Submission warning pop-up

  1. Fill in all checklist rows. Selecting No reveals a Remarks field.
  2. Enter a reason in the Late Submission Note field (required).
Edit form with the Late Submission Note field

Edit form with the Late Submission Note field

  1. Optionally attach images, enter a final Remark, and click Update.
Status becomes Late Submission after saving.
How do I forward a previous week checklist to WFS?
  1. Click Submit in the Actions column.
  2. Click Yes, Submit It! to confirm forwarding to WFS.
Submit button and WFS confirmation pop-up for previous week

Submit button and WFS confirmation pop-up for previous week

How do I check WFS approval history for a previous week checklist?
  1. Click the WFS History button. A pop-up displays the full approval log.
WFS History pop-up for a previous week checklist

WFS History pop-up for a previous week checklist

CH 5 Submit Checklist for Current Week
What is the "Submit Checklist for Current Week" module?

This module is for submitting the active current week's checklists. Submissions here are on-time.

Current Week module showing On-Time and No Submission statuses

Current Week module showing On-Time and No Submission statuses

  • On-Time Submission — Submitted within the current week.
  • No Submission — Not yet submitted.
How do I print or view a current week checklist?
  • Click the Print icon to open a PDF preview in a new tab.
  • Click the View icon to see full Checklist Details.
Print icon and PDF preview for a current week checklist

Print icon and PDF preview for a current week checklist

Checklist Details for a current week item

Checklist Details for a current week item

How do I fill in and submit a current week checklist?
  1. Click the Edit icon next to a No Submission item.
  2. Select Yes, No, or N/A per row.
Edit Inspection Checklist Transaction form for current week

Edit Inspection Checklist Transaction form for current week

  1. Attach images as proof (optional), enter a final Remark, and click Update.
Image upload and final Remarks with Update button

Image upload and final Remarks with Update button

Status changes to On-Time Submission after saving.
How do I forward the current week checklist to WFS for approval?
  1. Click Submit in the Actions column.
  2. Click Yes, Submit It! to confirm.
Submit button and WFS confirmation pop-up for current week

Submit button and WFS confirmation pop-up for current week

What if I selected the wrong answer before submitting to WFS?

As long as the checklist has not been submitted to WFS, click the Edit icon again, correct the answers, and click Update to save.

Once submitted to WFS, corrections may require the approving manager to return the item. Check WFS History for the current approval status.
How do I check WFS approval history for the current week?
  1. Click the WFS History button. A pop-up shows the full approval log.
WFS History pop-up for a current week checklist

WFS History pop-up for a current week checklist

What does "Fully Approved" mean in WFS History?

Fully Approved means the checklist has been reviewed and approved by the designated manager. The checklist cycle is complete. The WFS History log shows who approved it and any remarks they provided.